HUNTLY HAIRST 2019 EVENT ORGANISER APPLICATION PACK



The Huntly Hairst Event

The 13th annual Huntly Hairst Food and Farming Festival takes place on Saturday 7th September 2019. 


Huntly Hairst is a celebration of the produce of our part of the world, taking place at the “Hairst” (harvest) time of year when many crops are traditionally harvested.  It  is a showcase and outlet for small or one man artisan food producers and has expanded from this to now also include craft workers. The event aims to promote Huntly as a destination for the day bringing people into the town centre and actively encourages fringe events by local businesses and organisations.


Until this year, the Hairst has been coordinated by a member of the volunteer group that organises the festival. As the event has grown and thanks to external funding support, in 2019 we wish to appoint our first paid event organiser to build on the success of the festival. 


More information on the Hairst is found here


The Role

We are looking for an enthusiastic, creative but practical person to organise the 2019 Huntly Hairst event. As well as co-ordination on the day, key tasks include:

• managing the stall booking process (last year there were 60 stalls)

• arranging all applications and licences needed

• liaising with local businesses and community groups about fringe events, including the Room to Run festival

• promoting the event via a variety of media


You will need to be organised and a great communicator with a good grasp of social media and marketing. 


Support and supervision will be provided by the volunteer Hairst group but you must be an independent self-starter who knows when to ask for help. You will be expected to report regularly on progress to representatives of the group. 


Terms and conditions

The Huntly Hairst Event Organiser role is part-time for a fixed term to be agreed between the parties. You must be available for an immediate start (end of May 2019) until at least the middle of September 2019. Given the nature of the post you will be required to work flexibly and attend occasional evening/weekend meetings, as well as being available on the Hairst Saturday itself (7th September 2019).


You will be able to work from home/other premises to suit the role. You will also be able to access a hot desk space in the Huntly and District Development Trust (HDDT) office in the Brander Building at times to be agreed with HDDT. 


The rate of pay is £12.50/hour.


We anticipate that an average of 15 hours per week will be required to organise the event successfully. We are prepared to be flexible and accommodate varying hours worked per week across the contract period to suit both parties. Exact details will be agreed with the successful candidate.


How to apply

The timetable for the application process is as follows:

Thursday 16th May Deadline for receipt of applications by e-mail to hairst@huntly.net 

By Monday 20th May Applicants informed whether they have been short-listed for interview and about the interview format.

Thursday 23rd May Interviews in Huntly

By Friday 24th May Interviewees informed of the outcome

As soon as possible thereafter Successful candidate takes up their post


We reserve the right to amend this timetable without notice.



By 17.00 on Thursday 16th May, applicants should send to hairst@huntly.net: 

• A letter of application explaining your interest in the role and why you are well suited to it (2 pages of A4 max)

• Your CV, including your contact details

• The names and contact details of two referees. These referees may be contacted prior to your interview. If you do not wish your referees to be contacted unless you are offered the job please indicate this clearly in your letter of application.


For informal enquiries about the vacancy please send an e-mail to hairst@huntly.net and we will get back to you as soon as possible. 


Thank you for your interest in the Huntly Hairst and this role.